Call to Order:  

 

The meeting was called to order by HOA President Susan Hampton at 2:00 p.m.

Previous Meeting Minutes:  

The minutes of the prior Board meeting were previously approved.

Old Business:  

Road Maintenance – A discussion concerning the condition of the road was held. Previous crack repair by resident members over the past three years has been cost-effective but only somewhat effective in helping to control the cracking of the road. Bids will be sought for professional road-crack repair and seal. Vice President Joyce Scahill and Treasurer Glenn Woodruff will assess the crack damage and Vice President Joyce Scahill will solicit outside bids for repair.  

Election of Officers to the HOA:

With the resignation of Board members Dave Bates and James Horkey, two Board officer positions are vacant, Vice President and Secretary.  Members-at-large Joyce Scahill       was elected to fill the vacant Vice President position and John Vander Horck was elected to fill the vacant secretary position.     

A short discussion ensued concerning the terms of Board members. A two year term was suggested. The matter was not voted upon.       

Selection of New Board Member(s):

There is currently one vacant Board member-at-large position. There being no current list of interested parties to fill the vacant position, the officers were encouraged by President Hampton to approach selected members to consider applying for the vacant Board position. Any member in good standing may apply. Voting and the election of a new Board member will occur at the next annual meeting.   

Architectural (ARC) Committee:

There is a vacant position on the Architectural Committee (ARC). There is no list of current interested parties to fill the vacancy. The Board suggested member Robert Taylor as a potential replacement. Treasurer Glenn Woodruff will contact member Taylor concerning his interest in the position.

New Business:

The board discussed two possible amendments to the CC&R’s:

Ref: Third Amendment – Regarding Exterior Buildings; green houses, garden structures, tool sheds and gazebos, which are currently prohibited under the current restrictions. The Board is inclined to consider approval of such structures based upon reasonable language in an amendment as to the type of structure, style, color and material harmonious to the area and like kind to the current structures previously approved by the HOA’s Architectural (ARC) Committee.     

Ref: Article Six, Section Eight – Design Requirements. The Board discussed the current restrictions on exterior building material, include sheet metal. The particular issue was a discussion on the current trend to use rusted finish sheet metal on exterior facades. The Board is inclined to submit an amendment with appropriate language to approve the use of rusted sheet metal wainscot, but restrict its use to a minimal extent, not to exceed twenty percent (20%) of the façade, intended as trim decor only.

Secretary Vander Horck was tasked to research and draft appropriate language for these to these two potential amendments for presentation to the Board. Any Board-approved amendments shall be presented to the general members at an annual meeting. A sixty seven prevent (67%) approval margin by the general membership is required to pass any CC&R amendment.    

President’s Report:

President Hampton reported that the dog walking/leash sign posted on Lakeside Drive near the south entrance was damaged or vandalized. Mr. Richard Hampton will repair and re-post the sign.

President Hampton also presented and discussed the latest Eaton Pagosa Estates Profit & Loss Statements and Balance Sheet—see attachments. There were no anomalies as a concern to the Board.

Annual Meeting:

The next Annual Meeting of the Pagosa Estates Home Owners’ Association will be Friday, July 1, 2016, in the PLPOA Clubhouse at 9:00 a.m. President Hampton will distribute notices to the general members.

Adjourn

There being no further business before the Board, the meeting was adjourned at 3:15 p.m.